Within the fast moving Electrical industry, it can be challenging managing and completing contracts on budget. When times are busy, it can be easy to sway off track.
At Powercor we use dedicated Contracts Managers to manage all projects, no matter how large or small.
The benefits of Contracts Management
Contract Management entails many different roles which are all important to ensure the contract is ran as smoothly as possible and that communication between staff, client and site management are clear at all times .By allocating the contract to a Manager, this also ensures that problems or queries are resolved as efficiently and cost effectively as possible.
It is very important to meet and go through a new contract with the site supervisor charged with running the contract. Any queries with drawings,timescale and costings can be discussed at this point which enables the contract manager to revert back to the client with any discrepancies, before the contract commences.
It is the contract managers responsibility to ensure that all plant,materials and labour are in place and that the whole team are aware of their responsibilities.
- Health and safety responsibilities – They must understand the specific method statements & risk assessments and site induction must have been carried out and understood before commencement of work.
- Contract responsibilities – They must understand their duties on the contract, with detailed instruction to ensure that both deadlines and financial targets are met
During the contract
The contract managers role is vital during the contract as there are many targets which need to be met. Regular meetings are required with the client, and any changes to the contract need to be quantified and agreed in good time to ensure they do not impact on deadlines
The contract manager is also responsible for reporting any possible delays due to changes, to all concerned parties.
The standard of works must be monitored at all stages of the contract and anything falling short needs to be resolved immediately.
Signing off the contract
Prior to completion of the contract, a reconciliation must be carried out and all relevant paperwork must be collated and completed to ensure client satisfaction is achieved. Feedback or possible improvements should be recorded to raise standards for possible future contracts .Staff should be debriefed and praised for works carried out and to discuss any possible improvements moving forward.
The finalised contract and feedback received should then be discussed with higher management & the company Directors.
By working to our tried and tested formula, we pride ourselves on completing projects to budget, to timescale and to the satisfaction of our clients